tock taking is the activity of calculating the stock inventory of goods in the warehouse before it is sold. Stock taking activity is checking and calculating all goods in the warehouse directly. This is a very important activity, but it takes a lot of time.
Plus in calculating there should be no errors or something missed. But that does not mean this will be very difficult to do. With the following steps, you will be easier when doing stock taking .
Set Stock Opname Schedule
By scheduling, of course stock taking takes place regularly, so it does not accumulate resulting in more difficult data collection. For those of you who are still confused about when and how often stock taking is done, you can adjust to the following:
- First, consider the type of business that you are living. If you have a business in the culinary or beverage sector, stock taking must be done faster. This is because the materials used are usually faster and not durable.
- Second, pay attention to sales reports. Analyze when your business experiences high season . Schedule faster than these crucial times so that you are better prepared to accept increasing orders.
- Third, do it outside the time the financial statements or books are calculated.
The time can be calculated according to your own convenience such as after closing hours or before opening the store. If this is not possible, you may need to close the shop for several hours in operational time.
Assign Competent Staff
Form a special team to do the calculation. The staff included in this team are not just any staff. Make sure anyone who is given responsibility in this job has the ability to count that is qualified, has stamina and concentration that is primed and meticulous.
With competent staff, the stock taking process can be done more easily and quickly. Even so keep doing the briefing before, so that all the work that has been determined to run smoothly. In addition, also provide your staff with sufficient energy intake. Because this intake is important to maintain concentration and stamina so they stay focused on counting.
Create a Warehouse Plan
Schedule to shop around the warehouse and make a plan of your storage warehouse. Illustrate each storage rack to map the storage place for each item. With this plan, you or your staff will find it easier to find the location of the goods, especially if you have a large enough warehouse or a variety of types of goods.
The plan will also be useful at the time of calculation. You can mark which parts have been calculated so there is no need to repeatedly check in the same place.
Mark Each Shelf and Cardboard
After making a storage illustration, also mark each shelf and item you own. In addition to making it easier for you to identify items, this marking also helps find items that are separate from the group. This ensures there are no “stray” items in the wrong place.
Giving this sign will also be very helpful when making sales. If items are not marked, the transaction will be more difficult because you need to search repeatedly if not thorough.
Separate between New Stock and Old Stock
Mixing stock of goods will also create confusion in recording and calculation. Separate old stock and new stock to make it easier to calculate the amount of old stock sold and not yet sold. With this separation you can also remove the old stock first. This is done to reduce the risk of loss due to expired products.
Perform Cycle Counting
Cycle counting or partial stock-taking is a calculation method that is carried out continuously or also called installment calculation. With cycle counting you do the calculations for each item one by one on a regular basis. This method is more effective than counting all at once.
This method is quite beneficial because it will reduce hassles and confusion. In addition, you can early detect errors in stock, so it does not need a long time to make repairs. You also don’t need to spend special time or close a shop that will actually reduce sales. Cycle counting can be done per day or per week according to the preferences of each business.
Using the Application
To make calculations faster and easier by using the Point Of Sale (POS) system or accounting application. Calculation with the POS system is easier because it is able to collect data on goods and transactions from each store or warehouse. Every consumer checkout process , whether online or offline , the product purchased will automatically be removed from the listed stock. After that, all stock data is immediately updated, so you don’t need to input one by one.
The accounting application also has a feature that helps you to count the number of items you have. Any data changes made will also automatically change all existing data. Besides this data will also go directly into the financial statements.